Difference between revisions of "SSDMFTK Email Management"

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This guide is for Staff Advisers and Student WebMaster, intended to demonstrate how to access cPanel Account Manager, create, update, or delete accounts.
 
This guide is for Staff Advisers and Student WebMaster, intended to demonstrate how to access cPanel Account Manager, create, update, or delete accounts.
  
'''DISCLAIMERS ON EMAIL:'''  
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'''DISCLAIMERS ON EMAIL:'''
 
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[[File:CPanel Login.png|thumb|225x225px|cPanel Login Screen]]
 
1. The email system is generally secure, it uses basic encryption to verify logins and send mail. It does NOT send encrypted emails. '''DO NOT EMAIL VERY SENSITIVE INFORMATION SUCH AS CREDIT CARD NUMBERS.'''
 
1. The email system is generally secure, it uses basic encryption to verify logins and send mail. It does NOT send encrypted emails. '''DO NOT EMAIL VERY SENSITIVE INFORMATION SUCH AS CREDIT CARD NUMBERS.'''
  
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=== User Manager ===
 
=== User Manager ===
 
This is a simple manager to control the accounts for Email and Cloud Access.
 
This is a simple manager to control the accounts for Email and Cloud Access.
 
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[[File:UserManager.png|thumb]]
Every account created in this list automatically has access to the Cougar Cloud; e-mail is only available when enabled.
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Every account created in this list automatically has access to the Cougar Cloud; e-mail is only available when enabled.  
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[[File:CPanel Email.png|left|thumb|183x183px]]
  
 
==== Create NEW User ====
 
==== Create NEW User ====
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==== Modify User (Update password and name) ====
 
==== Modify User (Update password and name) ====
 
Once in the User Management Screen:
 
Once in the User Management Screen:
 +
[[File:Edit user.png|none|thumb]]
 
# Find the user
 
# Find the user
 
# Click '''EDIT''' or '''CHANGE PASSWORD'''
 
# Click '''EDIT''' or '''CHANGE PASSWORD'''
 
To '''DELETE''' the user, click DELETE, this will lock access, remove emails, and sever connection to the Cougar Cloud. This cannot be undone easily, so avoid this action unless absolutely sure it's what you want and have all the info you need backed up.
 
To '''DELETE''' the user, click DELETE, this will lock access, remove emails, and sever connection to the Cougar Cloud. This cannot be undone easily, so avoid this action unless absolutely sure it's what you want and have all the info you need backed up.

Revision as of 17:10, 12 March 2018

This guide is for Staff Advisers and Student WebMaster, intended to demonstrate how to access cPanel Account Manager, create, update, or delete accounts.

DISCLAIMERS ON EMAIL:

cPanel Login Screen

1. The email system is generally secure, it uses basic encryption to verify logins and send mail. It does NOT send encrypted emails. DO NOT EMAIL VERY SENSITIVE INFORMATION SUCH AS CREDIT CARD NUMBERS.

2. The emails are stored on our server and are visible to top-level admins, DO NOT USE THIS EMAIL FOR ANYTHING OTHER THAN SSDM/THON RELATED WORK.

3. All emails are backed up to a remote server (as with the rest of the website data) on a regular basis. If emails are accidentally deleted they can be recovered. Contact the SETV office for more info

Accessing cPanel

cPanel is the Web-based user interface for the backend that controls the whole ssdmftk website. You can view files, accounts, DNS settings, etc. Generally, there will be no need to modify ANY of these advanced settings, so steer clear of them as it could have unintended consequences.

  1. Access the cPanel from https://cpanel.ssdmftk.org
  2. The username is ssdmftk; ask the SETV office for the current password
  3. Once signed in, click the UserManagement icon in the upper left corner

User Manager

This is a simple manager to control the accounts for Email and Cloud Access.

UserManager.png

Every account created in this list automatically has access to the Cougar Cloud; e-mail is only available when enabled.

CPanel Email.png

Create NEW User

Once in the User Management Screen:

  1. Click Add User
  2. Under Basic Information fill out the relevant details; leave the domain at ssdmftk.org; set the alternate email to the committee member's ssdstudent.org email,
  3. Security Info - Set the user's password - Set a password for the committee members, do not use the same password for all emails, and make sure they have 8 characters with upper/lower case.
  4. Under "Services" Enable Email and set quota to 250 MB.
  5. Click CREATE

Modify User (Update password and name)

Once in the User Management Screen:

Edit user.png
  1. Find the user
  2. Click EDIT or CHANGE PASSWORD

To DELETE the user, click DELETE, this will lock access, remove emails, and sever connection to the Cougar Cloud. This cannot be undone easily, so avoid this action unless absolutely sure it's what you want and have all the info you need backed up.